BMW Car Club of BC AGM Info

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©1998-2007 BMW Car Club of BC

Date: Saturday, November 24, 2007
Time: Registration and welcome session starts at 1:00pm
         Meeting will be called to order at 2:00)pm
Location: Best Western Inn & Convention Centre, 319 North Road, Coquitlam, BC

There is no cost for members to attend this meeting. Refreshments (coffee, tea & cookies will be available) Please RSVP via Karelo link to indicate you will be attending the AGM or RSVP by email or phone member services at 604-671-5843

©1998-2007 BMW Car Club of BC

We are a proud member club of

The Annual General Meeting of the BMW Car Club of British Columbia provides an opportunity for all members interested in the operation of their club to participate. Activities at the AGM include election of Directors, reports to the membership on activities and progress in the club, and voting on such resolutions and bylaw changes that may be necessary to properly effect the day to day operation of the club.

The 2007 AGM is scheduled to be a standalone meeting on Saturday November 24, 2007. The meeting will be called to order at 2:00 p.m. Registration, social time and sign in will be available from 1:00 p.m. onwards. You must be a member in good standing to attend and vote. There is no cost to the member to attend the meeting, although we may arrange a pre meeting social get together opportunity.

Directors for the BMW Car Club of BC are elected for a two (2) year term, such that at each AGM roughly one half of the directors positions are up for election.
Nominations for directors positions are handled by the nominating committee which seeks eligible candidates to run for the available positions. It is the responsibility of the Board of Directors to insure proper conduct of the administrative affairs of the Club, the fulfillment of duties by its officers and to determine all matters of Club policy.

Nominations for candidates to this years election must be received by Nov. 5, 2007 and candidacy statements must be received by the same date of Nov. 5, 2007.
Statements and ballots will be available to members in an election package that can be requested by all eligible members.

Any eligible member may be nominated for an elected board position. Nominations require the approval of the candidate. It is recommended that persons willing to run for the board be members for at least 3 and preferably 6 months prior active club participation.

Agenda

2006 Annual General Meeting Agenda

1:00 pm until 2:00 pm Sign in and Registration, social time
1. 2:00 pm Call to Order of Meeting
2. Determination of Quorum
3. Proof of Notice of Meeting or Waiver of Notice
4 Approval of previous AGM Minutes
5. Report on Previous Year
6. Report on Finances
7. Election of New Directors
8. AGM Adjournment
9. Directors Meeting to select new Executive

The BMW Car Club of BC is governed by an elected Board of Directors that shall consist of a minimum of 5 and up to 10 or more directors who serve two year terms.

At each annual general meeting approximately one half of the directors terms come up for renewal. This staggered term policy allows for continuity on the board of directors.

The nominating committee is seeking candidates to run for vacating Board of Directors' positions to serve a two year term on the board of directors beginning with the 2007 year (starts Dec. 2007). It is the responsibility of the Board of Directors to insure the proper conduct of the administrative affairs of the Club, the fulfillment of duties by its officers and to determine all matters of Club policy. Nominations must be received by November 5, 2007 and candidacy statements must be received by the same date. In case of a contested election, statements and ballots will be made available in an AGM info package to all valid registered members prior to the AGM. Any eligible member may be nominated for an elected board position. Eligibility of all board positions recommends one year previous membership in the BMW Car Club of BC. (can be waived)

Duties of all board positions include attendance at regular board meetings, support for club events and activities, recruitment of member participation and membership growth, and to act as a contact person for members. Key duties for specific positions are as follows. (Feel free to contact current board members for additional job responsibilities or questions. Director contact information is listed here.)

President: Presides at all board meetings; acts as an ambassador to other car clubs and organizations; and is the chief executive officer of the Club.

Vice-President: Assists the President; proposes, coordinates and promotes meetings and activities; and performs other duties assigned by the President or Board.

Secretary: Takes or delegates the taking of complete minutes at all board meetings; maintains Club records (except financial) and performs correspondence duties assigned by the President or Board.

Treasurer: Responsible for the Clubs money and assets; maintains accurate records of the Clubs financial affairs;  and drafts all financial reports as needed. Also, performs other duties assigned by the President or Board.

Member Services Coordinators: Send out new member packets; call on non-renewals; and maintain Club literature at various local businesses and Club supporters. Also maintains up to date membership roster; provides new member list each month to the Ausblick; and provides mailing lists as needed.

In addition volunteers are need for the following:

Concours Coordinator: Coordinates the annual Concours d'Elegance, including recruitment of all event volunteers, promotion and overseeing the success of the Clubs biggest event.

Social coordinator: Coordinates the social activities of the club.

Tour Coordinator: Plans, coordinates and implements four to six Club driving tours annually.

2007 Nominating Committee: For 2007 is composed of ongoing club directors Jim Westmacott and Rolf Drommer. Contac emails: jim@bmwccbc.org and rolf@bmwccbc.org

Nomination Form in PDF format to follow soon

Please submit nomination form to BMW CCBC at PO Box 3452, 349 W. Georgia St, Vancouver, BC V6B 3Y4., or by email to: agm@bmwccbc.org All nomination forms must be received by November 5, 2007. Please write a candidacy statement to the club membership expressing your interest in participating in club leadership. Keep statements within 250 words or they will be truncated at 250 words. Statements should be emailed to the board using agm@bmwccbc.org. Statements will not be corrected for grammar or spelling but may be edited to delete false or misleading information. All candidacy statements must be received by November 5, 2007